Transport for LondonPlacement establishments
Terms and Conditions for - 18+ Student Oyster photocard scheme 2009-10
1. The scheme is open to students on mandatory Placement in London. To be eligible for the Student-rate travel concession a Placement student must be:
- 18 years of age or over
- Registered with an education establishment and enrolled on a full-time course consisting of 15 or more tuition led/and or structured learning hours a week over a period of at least 14 weeks
- On a Placement which is an integral and essential part of their course
- On Placement in London for a minimum period of 14 weeks
3. The duration of the 2009-10 18+ Student Oyster photocard scheme is 1 September 2009-14 October 2010
4. The 2009-10 18+ Student Oyster photocard scheme closes to new applications on 31 July 2010
5. The Student-rate travel concession will expire on the student's Placement end date or 14 October 2010, whichever is the sooner
6. Before completing the Placement Authority letter, the Authorising Signatory must be satisfied that the relevant student is fully enrolled at their education establishment and meets the Placement student eligibility criteria stated above
7. Authorising Signatories must take all reasonable steps to ensure that applications are only supported in those cases where the student meets the eligibility criteria stated above
8. The Placement Authority letter must be completed in full and be signed by a person in authority, eg registrar,bursar, university secretary, head of student services, work placement administrator or work placement tutor
9. If the authorising education establishment becomes aware that a student who has applied for, or is in receipt of the Student-rate travel concession, under the 18+ Placement student arrangements is no longer enrolled and/or ceases their Placement before the Placement end date as notified to TfL or is otherwise ineligible to be in receipt of the Student-rate travel concession, the authorising education establishment must immediately notify TfL by emailing establishmentregistration@novacroft.com. TfL will then take steps to either stop the student's 18+ Student-rate travel concession or the 18+ Student Oyster photocard itself. It is the responsibility of the authorising establishment to advise TfL if a Placement student ceases to be eligible to the Student-rate travel concession.
Note that this email should only be used to notify TfL of single individuals who are no longer eligible for the 18+ Student-rate travel concession. If the authorising education establishment needs to send details of groups who are no longer eligible, please contact our establishment helpline on 0845 330 9871 to make a different arrangement.
10. Education establishments may, at times deemed as appropriate by TfL, be asked to confirm that a student remains in Placement as originally notified to TfL. If the student ceases their Placement, or is otherwise ineligible to be in receipt of the Student-rate travel concession, then TfL will then take steps to either stop their Student-rate travel concession or the 18+ Student Oyster photocard itself
11. Failure to advise TfL that a Placement student is no longer eligible to the Student-rate travel concession may result in students of an education establishment being unable to participate in the 18+ Student Oyster photocard scheme
12. Education establishments must maintain records to support Placement student applications and the reporting of those no longer eligible, including (but not limited to):
- The student's name
- The title of the course that the student is enrolled on
- The student's enrolment status
- The date that the student's Placement ends
13. Education establishments must maintain these records for the duration of the student's Placement and must inform relevant students that such records are maintained and that TfL and/or its agents may refer to such records and the education establishment's records for the purposes of the operation of the scheme
14. TfL has the right to audit any and all such records at any time while an education establishment has Placement students in receipt of the Student-rate travel concession for the purposes of monitoring an education establishment's compliance with these Terms and Conditions. TfL will give an education establishment reasonable notice, in writing or verbally, of its intention to undertake such an inspection, audit or check and you will allow a TfL authorised representative (or representatives), at any reasonable time, to undertake any such inspection, audit or check of such records
15. You must provide TfL with all reasonable co-operation in relation to any inspection, audit or check including:
- Granting access to any relevant premises; and
- Making any records available for inspection and providing copies of such records if requested
Data Protection Statement
By completing and submitting the Placement Student Authority letter, the Authorised Signatory authorises Transport for London (TfL), its subsidiaries and service providers, to use the information contained therein for the purposes of customer services and administration. The use of an 18+ Student Oyster photocard in connection with National Rail products or services, will authorise TfL to share associated personal information with relevant Train Operating Companies so that they can use it for the same purposes. Any information processed in relation to the scheme will be properly safeguarded and processed in accordance with the requirements of the Data Protection Act 1998.
