Transport for LondonWorkplace travel plans
Skip to navigationThrough A New Way to Work, we will help your organisation implement a workplace travel plan. This is a strategic and dynamic management tool which links into your existing business systems and processes to deliver a range of business benefits. It will also promote sustainable travel choices to your employees.
We will help you develop a tailored package to meet your specific business needs, and support you with practical measures for promoting sustainable travel choices.
Here's how it works in broad terms - each step will be tailored to your organisation:
- Step 1: We provide you with free expert advice on travel planning.
- Step 2: We undertake free audits and travel surveys with site-specific reports.
- Step 3: We provide you with free guides and advice to build a business case.
- Step 4: We'help you implement some free measures to promote and enable action on your key travel choices.
- Step 5: We provide free marketing and collateral to help promote messages to your staff.
- Step 6: We provide ongoing support and assistance so your travel plan remains successful.
Gaining management support
Gaining management support for your plan is vital for ensuring success. Appropriate time and resources need to be allocated to the project.
A travel plan coordinator should lead on all day-to-day activities - this could be a role undertaken by an existing employee or a newly created position. It is also helpful if a senior figure within the organisation acts as a 'champion' for the plan to provide strategic leadership and support.
Determining needs
Collecting information about the travel needs and patterns of your organisation is important to the travel-planning process. Gathering the views of your employees is important for ensuring a plan meets their needs.
A site assessment will be undertaken to understand the facilities at and around the organisation's site. The audit looks at a number of areas, including:
- Cycle parking facilities
- Pedestrian access
- Public transport provision and availability
- Car park management
- Organisational policies, such as flexible working
Launching your travel plan
The key to a successful travel plan is a successful launch. You should include your communications team at this stage and develop a communications strategy.
- Identify the key messages - Highlight the positives of introducing a travel plan
- Identify your audiences - Consider ways to reach your employees using targeted messages
- Identify communication channels - Use existing communication channels to reach your internal staff and consider innovative ways to raise the profile of your plan
- Consider branding - The creation of a unique corporate brand for the travel plan may also help promote the messages across your organisation
Monitoring and evaluation
Monitoring your travel plan helps show progress towards targets and strengthens the business case behind the plan.
We can help you keep track of how things are going through annual surveys conducted through iTRACE. The survey results help us to provide you with ongoing support for your travel plan wherever possible.
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Workplace travel plans
The development of a workplace travel plan is a process involving a number of key stages. Here is how it works in broad terms:
- Stage 1: After your organisation formally registers its interest with TfL, the potential benefits of developing a workplace travel plan for your organisation are explored in detail.
- Stage 2: Your senior management demonstrates its commitment to the Corporate scheme, as well as the longer-term development and monitoring of your travel plan once launched.
- Stage 3: An inception meeting is scheduled with your organisation and an advisot appointed to discuss your organisation and its needs in more detail. At this stage, you will be thinking about setting up a travel planning steering group, as well as a champion to lead the travel plan internally.
- Stage 4: Employee surveys and site audits are undertaken, following which the travel plan for your organisation is drafted for comment.
- Stage 5: The travel plan is approved by your organisation and agreement on the 'quick-win implementation package' is reached, with direct assistance or grant funding provided to your organisation.
- Stage 6: Your organisation launches and continues to implement its travel plan and to monitor its progress on an annual basis. TfL continues to provide advice and assistance through local travel plan coordinators working across London, as well as providing links to the London boroughs.
